{"id":14742,"date":"2024-08-02T13:38:23","date_gmt":"2024-08-02T13:38:23","guid":{"rendered":"https:\/\/trustpair.com\/blog\/bank-statement-fraud-how-to-avoid-it\/"},"modified":"2025-07-15T09:15:53","modified_gmt":"2025-07-15T09:15:53","slug":"bank-statement-fraud-how-to-avoid-it","status":"publish","type":"post","link":"https:\/\/trustpair.com\/gb\/blog\/bank-statement-fraud-how-to-avoid-it\/","title":{"rendered":"Bank statement fraud: how to avoid it?"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">Last year, the FBI reported that US companies lost over <\/span><a href=\"https:\/\/www.aarp.org\/content\/dam\/aarp\/money\/scams_fraud\/2022\/03\/2021-ic3-annual-report.pdf\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">$6.9 billion<\/span><\/a><span style=\"font-weight: 400;\"> in cybercrimes.\u00a0<\/span><span style=\"font-weight: 400;\">The bulk of those? <\/span><b>Crimes by business email compromise, bank statement fraud and <a href=\"https:\/\/trustpair.com\/gb\/blog\/wire-transfer-fraud-prevention-best-practices-and-recovery\/\">wire transfer fraud<\/a>. <\/b><span style=\"font-weight: 400;\">When hackers steal your hard-earned money and financial data, it compromises your entire business operation. Businesses stand to lose much more than cash &#8211; trade secrets and passwords can be accessed. Assets from all departments are at risk.\u00a0 <\/span><span style=\"font-weight: 400;\">In this piece, you\u2019ll learn about bank statement fraud, and how to protect your company from falling victim to it.\u00a0<\/span><\/p>\n<h2>What are some examples of bank statement\u00a0fraud?<\/h2>\n<p><span style=\"font-weight: 400;\">Wire transfer frauds have been around since the internet began. But each year, businesses are susceptible to more creative hacking techniques that leave them vulnerable. <\/span><span style=\"font-weight: 400;\">The most common type of <\/span><span style=\"font-weight: 400;\">wire transfer fraud<\/span><span style=\"font-weight: 400;\"> is a phishing scam.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Phishing scams\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">A <a href=\"https:\/\/trustpair.com\/gb\/blog\/the-7-ways-to-recognize-phishing-and-avoid-it\/\">phishing scam<\/a> is also known as <a href=\"https:\/\/trustpair.com\/gb\/blog\/business-email-compromise-what-it-is-why-it-matters-and-how-to-avoid-it\/\">business email compromise<\/a>.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Scammers start by cloning your company emails or buying up similar domains for one of your suppliers. When they reach out, they are able to fool employees into believing that the email is real. They send a fake email requesting either money (via an invoice) or asking your employee to reveal sensitive information.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Some examples of phishing emails include:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A fake <\/span><i><span style=\"font-weight: 400;\">\u201csuspicious login attempted<\/span><\/i><span style=\"font-weight: 400;\">\u201d email so that you reveal your password<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">False invoice to get money wire transferred<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A payment link email that will download malware onto your computer<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Since the hackers use urgency techniques, employees can be fooled easily into wire transfer fraud without checking the details of the email. Moreover, sometimes criminals can gain access to the system for weeks or months before they target your people. Scammers can make their attempts sound more genuine by confirming a relationship with a certain supplier or using familiar language.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">How to detect and avoid phishing\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">These days, there are a number of security or software programs that should help protect your business against unauthorized access. However, criminals can still slip through the cracks with <\/span><span style=\"font-weight: 400;\">wire transfer fraud<\/span><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p><b>There are two major workplace culture ways to prevent phishing in your business.\u00a0<\/b><\/p>\n<p><span style=\"font-weight: 400;\">The first is to build an environment where your employees work without time pressures and trust their supervisors. This would make spotting a suspicious email easier: since there\u2019s usually a generic greeting, spelling mistake, or problem in the sender address. Moreover, the employee would not succumb to the urgency pressures inside the email.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Secondly, you can avoid falling victim to phishing scams by building in a set of controls around invoices and security. This makes it harder for criminals to steal your information, and money.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example, ensuring that invoices are validated by three-way matching and then account details are verified with the real name and address. Likewise, the authority to wire money\u00a0 should only be granted to a handful of individuals. Fraud training is also important.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Some of the other things that your business can do to spot and prevent phishing include:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Protecting remote employees with built-in computer software<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Upgrading the spam filter on your email systems<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Applying multi-factor authentication to access accounts<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Backing up your data in a cloud location<\/span><\/li>\n<\/ul>\n<p><!--HubSpot Call-to-Action Code --><span id=\"hs-cta-wrapper-04dbbb6a-9de1-4a58-ba57-b9d88e480c76\" class=\"hs-cta-wrapper\"><span id=\"hs-cta-04dbbb6a-9de1-4a58-ba57-b9d88e480c76\" class=\"hs-cta-node hs-cta-04dbbb6a-9de1-4a58-ba57-b9d88e480c76\"><!-- [if lte IE 8]>\n\n\n<div id=\"hs-cta-ie-element\"><\/div>\n\n\n<![endif]--><a href=\"https:\/\/cta-redirect.hubspot.com\/cta\/redirect\/5278241\/04dbbb6a-9de1-4a58-ba57-b9d88e480c76\"><img fetchpriority=\"high\" decoding=\"async\" id=\"hs-cta-img-04dbbb6a-9de1-4a58-ba57-b9d88e480c76\" class=\"hs-cta-img\" style=\"border-width: 0px;\" src=\"https:\/\/no-cache.hubspot.com\/cta\/default\/5278241\/04dbbb6a-9de1-4a58-ba57-b9d88e480c76.png\" alt=\"2022 fraud study - SAP Trustpair\" width=\"1250\" height=\"498\" \/><\/a><\/span><script charset=\"utf-8\" src=\"https:\/\/js.hscta.net\/cta\/current.js\"><\/script><script type=\"text\/javascript\"> hbspt.cta.load(5278241, '04dbbb6a-9de1-4a58-ba57-b9d88e480c76', {\"useNewLoader\":\"true\",\"region\":\"na1\"}); <\/script><\/span><!-- end HubSpot Call-to-Action Code --><\/p>\n<h2>What are the types of bank statement fraud in the corporate world?<\/h2>\n<p><span style=\"font-weight: 400;\">Corporate fraud can have similar results to phishing, with companies losing out on millions if it\u2019s not spotted on time. The types of corporate fraud you should be aware of include:\u00a0<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Bank transfer fraud<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">False supplier fraud<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">President or CEO\u00a0fraud<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">False customer fraud<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><a href=\"https:\/\/trustpair.com\/gb\/blog\/how-to-reduce-and-detect-internal-fraud-risk\/\"><span style=\"font-weight: 400;\">Internal fraud risk<\/span><\/a> is also not negligible<\/li>\n<\/ol>\n<h3><span style=\"font-weight: 400;\">Bank transfer fraud\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The most common type of bank wire transfer fraud is through an authorized push payment. Most people are familiar with these since banking apps and online payments technologies are so common.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">How does it work?\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The criminal poses as your bank, an official body or another genuine payee by sending a notification. Since authorized push payments act as an anti-fraud measure, employees are usually not suspicious at all. But this is a malicious attack. Granting the payment means that the criminal walks away with your money, and as an instant payment, clear out the cash before your accountants can catch up.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">False supplier fraud\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">As the name would suggest, this type of fraud leads a criminal to impersonate one of your known suppliers, or create a new supplier persona. They send an invoice for work they haven\u2019t completed or intercept a genuine invoice by changing the bank details from a real supplier. This is another form of <\/span><span style=\"font-weight: 400;\">wire transfer fraud.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Many businesses fail to protect themselves against false suppliers since the technique relies on social engineering. After initial verification, most businesses won\u2019t continue monitoring their suppliers&#8217; details. But this is when criminals strike &#8211; so it\u2019s required for companies to detect and prevent falling victim to false supplier fraud.<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">CEO Fraud<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">This technique involves the hackers impersonating your CEO or another senior figure in the business.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">A version of this fraud became very popular during 2021, known as the gift card scam. Here\u2019s how it works:<\/span><\/p>\n<ol>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Criminals would spoof the email address of the CEO and send out a company-wide email, asking for employees to buy thousands of dollars worth of gift cards\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Once purchased, the employee is then tasked with photographing the gift cards, ensuring that their \u2018boss\u2019 can see their codes<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Within minutes, the value of the gift cards are reduced to $0 as the criminals steal from the other end<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The employee is none-the-wiser until they next see their boss or try to claim the gift cards on expenses<\/span><\/li>\n<\/ol>\n<p><span style=\"font-weight: 400;\">Fraud on the President can also happen through invoicing, cloning the CEO\u2019s email address and urgently requesting finance to pay a fake invoice.\u00a0<\/span><\/p>\n<p style=\"text-align: center;\"><a href=\"https:\/\/trustpair.com\/gb\/blog\/ceo-fraud-how-to-protect-your-organization-from-fraudsters\/\"><b>Luckily, we\u2019ve created a larger resource about CEO fraud so that your people can detect it, and protect the security of the business. Click here to read it.\u00a0<\/b><\/a><\/p>\n<h3><span style=\"font-weight: 400;\">False customer fraud\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">There are a number of different ways that fraudsters impersonate your customers, through:\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Chargebacks after they receive product<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Using somebody else\u2019s payment details\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Requesting a line of credit from your business<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">False customer fraud typically affects small businesses more than large, since they use third party programs to take payments instead of their own systems. This creates a responsibility gap, leaving the companies vulnerable to unfair chargebacks. Plus, it\u2019s harder to three-way matching the documents &#8211; which could miss any payment detail discrepancies.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Internal fraud<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Corporate fraud includes the likes of your own employees skimming money from the business. Most commonly, internal fraud is done through expenses, where your member of staff claims false expenses or for costs unrelated to their work.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">This is incredibly common, with <\/span><a href=\"https:\/\/www.pymnts.com\/news\/b2b-payments\/2015\/most-employees-fib-on-expense-reports\/\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">85% of employees<\/span><\/a><span style=\"font-weight: 400;\"> admitting to lying on their expense reports. And it\u2019s even easier to get away with for those working from home as it\u2019s harder to verify how employees are spending their working hours.\u00a0<\/span><\/p>\n<h2>How to spot a fake bank statement<\/h2>\n<p>Financial professionals must be vigilant in detecting fraudulent bank statements. To help identify fake documents, start by examining the overall layout and formatting. Legitimate statements typically maintain consistent fonts, spacing, and alignment. Check the bank&#8217;s logo and contact information for any discrepancies or low-quality images.<\/p>\n<p>Carefully review account details and transaction history. Look for inconsistent numbering patterns in account numbers or suspicious transaction sequences. Verify that the running balance accurately reflects all listed transactions. Be wary of round numbers or repetitive transaction amounts, which may indicate fabricated entries.<\/p>\n<p>Digital analysis can be a powerful tool in detecting fraudulent statements. Use software to examine data and verify document authenticity. Cross-reference suspicious transactions with other financial records or directly with the bank. Pay attention to unusual text formatting or misaligned numbers, which may suggest digital manipulation.<\/p>\n<p>Remember that genuine bank statements often include security features like watermarks or microprint. If in doubt, always contact the issuing bank to confirm the document&#8217;s legitimacy.<\/p>\n<h2>How to fight against bank statement fraud in companies?<\/h2>\n<p><span style=\"font-weight: 400;\">Since this type of fraud is so prevalent, there are now dozens of ways to protect your company from <\/span><span style=\"font-weight: 400;\">wire transfer fraud<\/span><span style=\"font-weight: 400;\"> and corporate fraud. In some jurisdictions, this is even written into operational regulations.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">KYC<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">The <\/span><a href=\"https:\/\/trustpair.com\/gb\/blog\/what-is-know-your-business-kyb-and-why-is-it-important\/\"><span style=\"font-weight: 400;\">Know Your Customer<\/span><\/a><span style=\"font-weight: 400;\"> (KYC) Framework is an anti-money laundering and counter-terrorism measure that applies to businesses in certain high-risk industries, such as insurance.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">It\u2019s a framework that enforces companies to perform proper due diligence on their customers, including identification and verification checks. KYC promotes continuous monitoring, allowing professionals in high-risk industries to spot suspicious activity and prevent fraud. <\/span><span style=\"font-weight: 400;\">Compliance with this framework is legally required under the <\/span><a href=\"https:\/\/www.occ.treas.gov\/topics\/supervision-and-examination\/bsa\/index-bsa.html\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">US Bank Secrecy Act<\/span><\/a><span style=\"font-weight: 400;\"> and <\/span><a href=\"https:\/\/www.fincen.gov\/resources\/statutes-regulations\/usa-patriot-act\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">Patriot Act<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Reinforcing the culture of bank fraud risk in companies<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Any new starter should receive training from the <\/span><span style=\"font-weight: 400;\">finance department<\/span><span style=\"font-weight: 400;\"> on bank fraud. But knowing how quickly fraudsters are inventing new methods, regular training should become part of the culture.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Establishing proper controls within your organization is key. A step-by-step process for onboarding new payees and automated checkpoints are recommended. Plus, only a few key members of your treasury should be able to authorize outbound payments.\u00a0<\/span><\/p>\n<h3><span style=\"font-weight: 400;\">Use Trustpair, the platform to prevent B2B fraud\u00a0<\/span><\/h3>\n<p><span style=\"font-weight: 400;\">Without proper measures in place, companies are leaving it to chance. But with the right protection strategy, even the tiniest hint of a scam will be caught before your business is infiltrated.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Trustpair specializes in <\/span><a href=\"https:\/\/trustpair.com\/gb\/vendor-fraud-prevention\/\"><span style=\"font-weight: 400;\">preventing B2B payment fraud (i.e. vendor fraud)<\/span><\/a><span style=\"font-weight: 400;\">. We facilitate a secure payment process for each of your transactions; both outwards to suppliers and inbound from customers. No false supplier invoices, and no corporate customer fraud.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you\u2019d like to discover how we minimize third party risks and verify international accounts, <\/span><a href=\"https:\/\/trustpair.com\/gb\/demo-5\/\"><span style=\"font-weight: 400;\">request a Trustpair demo<\/span><\/a><span style=\"font-weight: 400;\">.\u00a0<\/span><\/p>\n<p><!--HubSpot Call-to-Action Code --><span id=\"hs-cta-wrapper-f87ea066-7298-4ae0-bcd1-f309efec12d5\" class=\"hs-cta-wrapper\"><span id=\"hs-cta-f87ea066-7298-4ae0-bcd1-f309efec12d5\" class=\"hs-cta-node hs-cta-f87ea066-7298-4ae0-bcd1-f309efec12d5\"><!-- [if lte IE 8]>\n\n\n<div id=\"hs-cta-ie-element\"><\/div>\n\n\n<![endif]--><a href=\"https:\/\/cta-redirect.hubspot.com\/cta\/redirect\/5278241\/f87ea066-7298-4ae0-bcd1-f309efec12d5\"><img decoding=\"async\" id=\"hs-cta-img-f87ea066-7298-4ae0-bcd1-f309efec12d5\" class=\"hs-cta-img\" style=\"border-width: 0px;\" src=\"https:\/\/no-cache.hubspot.com\/cta\/default\/5278241\/f87ea066-7298-4ae0-bcd1-f309efec12d5.png\" alt=\"demo request trustpair b2b payment prevention plateform\" width=\"1250\" height=\"498\" \/><\/a><\/span><script charset=\"utf-8\" src=\"https:\/\/js.hscta.net\/cta\/current.js\"><\/script><script type=\"text\/javascript\"> hbspt.cta.load(5278241, 'f87ea066-7298-4ae0-bcd1-f309efec12d5', {\"useNewLoader\":\"true\",\"region\":\"na1\"}); <\/script><\/span><!-- end HubSpot Call-to-Action Code --><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Last year, the FBI reported that US companies lost over $6.9 billion in cybercrimes.\u00a0The bulk of those? Crimes by business email compromise, bank statement fraud and wire transfer fraud. When hackers steal your hard-earned money and financial data, it compromises your entire business operation. Businesses stand to lose much more than cash &#8211; trade secrets [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":14743,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[117],"tags":[],"class_list":["post-14742","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-fraud-protection-gb"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.2 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Bank statement and fraud: how to avoid them?<\/title>\n<meta name=\"description\" content=\"How to avoid bank statement and wire transfer fraud? Those can leave your business compromised. 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